CPV 631 – Travel Agency and Tour Operator Services

What does CPV 631 cover?

CPV group 631 covers travel agency and tour operator services. This includes business travel management for public-sector employees, the booking and administration of flights, rail travel and hotel accommodation for official journeys, group travel organisation for official delegations and training courses, and the provision of travel management platforms for public contracting authorities.

In public procurement, travel agency and tour operator services are relevant for any public body whose staff regularly travel on official business. Federal and state authorities, research institutes, universities, diplomatic missions and international public organisations all procure travel management services to bundle conditions, reduce administrative burden and ensure duty-of-care compliance for official travellers.

Framework contracts with travel management companies are the standard instrument for this procurement category. They typically include a self-service online booking platform, telephone support for complex journeys, 24-hour emergency traveller assistance, consolidated invoicing and travel policy compliance monitoring. Sustainability requirements such as CO₂ reporting per trip and preferences for rail over short-haul flights are increasingly included. Further information on the CPV system is available from the European Commission (SIMAP) and Regulation (EC) No 213/2008.

Typical Services in CPV 631

Service Type	Example	Contracting Authority
Business travel management	Booking platform for official journeys	Ministries, federal authorities
Official delegation travel	Organisation of state visits and delegations	Foreign offices, state governments
Group travel for training	Accommodation and transport for training courses	Public employers, defence, police
Visa and document services	Visa processing for international official travel	Authorities with overseas operations
Sustainability travel reporting	CO₂ tracking per journey and annual reporting	All public sector employers

Examples of Tenders with CPV 631

• Business travel framework for a federal ministry: A federal ministry with approximately 1,200 business travellers tenders a four-year travel management framework, including an online self-booking tool, integration with the ministry's travel approval system, 24-hour emergency assistance, monthly consolidated invoicing and an annual CO₂ emissions report per cost centre.
• Group travel management for a police training academy: A state police authority tenders a framework contract for the organisation of group travel for training courses, seminars and international exchanges – covering transport, accommodation, catering and itinerary management for groups of up to 80 persons.
• Diplomatic travel services: A foreign ministry tenders a travel management framework for its domestic headquarters and diplomatic missions abroad, covering complex multi-leg official travel, visa services, country-specific travel risk monitoring and protocol-compliant ground arrangement services.

Current tenders with CPV 631 are published on TED (Tenders Electronic Daily) and on national procurement platforms.

Who is CPV 631 relevant for?

Public Contracting Authorities

Federal and state ministries, international organisations, research institutes and universities, police and defence training bodies, foreign missions and all public employers with significant official travel volumes are the main contracting authorities. Business travel management is typically procured under multi-year framework contracts.

Companies and Bidders

Travel management companies (TMCs), business travel agencies and tour operators with public-sector experience are typical bidders. IATA accreditation, DIN EN ISO certifications, references for comparable public-sector travel management contracts, an online booking tool with public procurement system integration and 24-hour traveller support capability are generally required. Further information on eligibility requirements and procurement procedures is provided by the Federal Ministry for Economic Affairs and Climate Action (BMWK).

How does Bond help with CPV 631?

Tender Match – Automatically Find Tenders (CPV 631)

With tender.match, travel management companies and business travel agencies automatically receive all relevant tenders with CPV 631 directly in their dashboard. BOND indexes tenders from over 1,000 procurement portals in the EU – from TED to national platforms and regional contracting authorities. Instead of manually searching dozens of portals every day, matching travel management contracts are filtered and delivered by industry, competency, region, and company profile. An automated gap analysis immediately shows where the company meets the requirements and where gaps exist. This ensures companies never miss a deadline and can focus on preparing their bids.

Company Match – Find the Right Partners and Suppliers (CPV 631)

For companies looking for suppliers, subcontractors, or consortium partners for travel agency and tour operator projects, company.match provides direct access to qualified firms from an EU-wide database of over 28 million companies. Especially for larger travel management framework contracts that a single company cannot handle alone, company.match automatically identifies suitable partners for bidding consortia and partial services – increasing the chances of winning the contract.

Frequently Asked Questions about CPV 631

What does the CPV code 63100000 mean?

The CPV code 63100000 designates travel agency and tour operator services in the European classification system for public contracts. It covers business travel management, official travel booking, group travel organisation and associated services procured by public contracting authorities.

How do I find tenders with CPV 631?

Tenders are published on TED (Tenders Electronic Daily) for EU-wide procedures for national tenders. Bond automatically aggregates all relevant tenders from over 1,000 portals and delivers them filtered by company profile.

What are the requirements for participating in tenders with CPV 631?

Bidders must generally provide IATA accreditation, references for comparable public-sector travel management contracts, an online booking tool, 24-hour support capability and proof of data security for traveller information. Details are governed by the VgV and the UVgO depending on the contract value.